Meet the Ri3D 2022 Planning Committee 2022 Season
Planning any event, particularly Robot in 3 Days (Ri3D), is no easy task even without COVID restrictions. Full Moon Robotics wanted to provide some more details about our planning process in order to help teams. If you would like to read more about the history of our Planning Committee, check out our blog post from last season linked here.
After a successful 2021 season, the FIRST Alumni Association at North Carolina State University decided to once again form a Planning Committee to aid in the planning of our annual Robot in 3 Days event!
Full Moon Robotics is a group made up of entirely college students, so the Planning Committee has to handle discussions around logistics that might be normally handled by team mentors or other adults. Even if student team members are not directly responsible for all of the areas mentioned below, they can still support these adults.
Our Planning Committee Roles are:
Facilitator (Sam) - schedules, manages and leads team meetings and communications
Documentation (Emma) - makes guidelines, creates and edits written content
Video Production (Joe) - prepares both livestream content and video tutorials
Safety (Anna) - sources PPE, helps enforce general safety regulations (general and COVID)
Quartermaster (Collin) - identifies and obtains all tools and parts needed for Ri3D
Budget (Trevor) - manages the designated Ri3D funds, tracks spending, and maintains a database
Recruiting and Team Management (Alex) - develops team structure, recruits members, and determines team leadership
Location (Anna) - scouts potential locations, acts as the liaison between the location and planning committee
Mental Health (Jake) - develops guidelines and resources for ensuring mental health
Schedule and Team Strategy (Sam) - manages the master schedule, develops an overall strategy for Ri3D
Brand (Emma) - coordinates social media posts on a variety of platforms
Food and Drink (Sammie) - organizes and coordinates food for the team
After any team gets a leadership group together, the team must decide how often it needs to meet. We decided that a weekly meeting schedule would be best when we began in December. As we got closer to the event, we met on a more regular basis to finalize critical details.
When planning for an event, you need to consider the goals and scope of your event, as well as the resources required. Safety, a core component of any FIRST season, has become even more important in the COVID-19 pandemic. The Planning Committee keeps safety as a top priority, by following our state and university guidelines and working with each space in order to establish additional safety measures. Please check your local guidelines before planning any event.
Full Moon Robotics formed a Planning Committee in order to tackle the challenge of planning an impactful and informative event while keeping everyone safe. If your team is having difficulties planning out your season or even just team meetings, it can be helpful to establish a similar group that's dedicated to the different logistics of holding a meeting in the era of COVID.